Conferences for Undergraduate Women in Physics at Tulane University

Friday, January 19th — Sunday, January 21st, 2024

About CUWiP

The goal of American Physical Society’s (APS) CUWiP is to help undergraduate women continue in physics by providing them with the opportunity to experience a professional conference, information about graduate school and professions in physics, and access to other women in physics of all ages with whom they can share experiences, advice, and ideas. For more information and to sign up for updates, visit the APS site.

Room and board is free for all attendees. Travel fees and the registration fee can be waived if necessary. We do not want anyone to miss this opportunity for financial reasons.

Where

Tulane University

New Orleans, Louisiana

When

Friday, January 19 to Sunday, January 21st, 2024

The national and local organizing committees of APS CUWiP strive to create a welcoming environment for all, including undergraduate women and gender minorities. The national committee has chosen several regional sites to hold this conference.

The application to APS CUWiP will open Monday, August 28, 2023.

It is completely free to apply, and you have no obligation to attend. Once you have been assigned a location, you will register with that site (usually in November) to ensure a spot.

Application process

CUWiP has become incredibly popular. In order to maximize the number of CUWiP participants, APS will allocate participants to sites based on travel logistics and site capacity. Please do not purchase travel tickets or plan to be at a specific site until you receive an email confirming you have been accepted to a specific CUWiP site. You must communicate with your assigned site before booking if you need reimbursement.

When you apply to APS, consider your travel resources. Ask your department if they support student travel to conferences. Carpool with other students or faculty or grad students who may want to attend. If none of these are a possibility, APS can help with travel costs.

Timeline:

Apply to attend CUWiP through the link at APS CUWiP by October 23, 5 pm Eastern.
Receive an email assigning you to a regional site, with registration instructions. This usually happens in late November.
Register with your site by (date?).
Your site will communicate travel and lodging info, and other specifics like dietary preferences, roommates, poster presentation applications, etc.
Attend the conference in January, 2024!

Other CUWiP sites for 2024 include:

University Covid-19 Policy

The university will no longer require – but will continue to strongly recommend – the COVID-19 vaccine and booster(s). In addition, Tulane will no longer require pre-arrival testing and will not conduct surveillance COVID-19 testing on-campus. We will also discontinue the requirement that students notify the university if they are COVID positive.

If you test positive for COVID, you should notify your close contacts. You should plan to isolate and wear a mask as directed by the Centers for Disease Control and Prevention.